Vision Retail Point of Sale Software

Vision Retail Point of Sale Software

With the right POS software you could…

  • Improve customer service
  • Automate tedious tasks and maximize efficiency
  • Simplify the management aspects of your retail business
  • Lower inventory costs by 5% to 40%
  • Increase profits
  • Improve the efficiency of your business by at least 20%

Vision software has been developed to cater for the Retail and Wholesale Sector. These encompass larger Wholesale environments as well as smaller stores. Vision Software has been installed in over 700 customers countrywide.

Some of the business sectors in which Vision Retail is installed

  • Supermarkets
  • Franchise stores
  • Cash and Carry’s
  • Departmental Stores
  • Hardware Stores
  • Tile Stores
  • Clothing store
  • Shoe stores
  • Motor Vehicle spares
  • Cellular Wholesalers and Retailers
  • And many more……

Some of our Key Functionality

  • Multi Company ,Multi Branch and Multiple Warehouse Management
  • On-line real time – (Your own server or a hosted cloud solution)
  • Off-line branch with automatic synchronization between Head Office and Branch
  • Master data and pricing controlled centrally
  • This allows buyers and management to make decisions based on real time information.
  • Real time integration to Sap Business One.

Point of Sale / Retail

The Pos system can run using vision as the back-office or Sap Business One..

The till points are capable of processing the following transactions;

  • Cash Sales
  • Cash Returns
  • Account Sales
  • Account Returns
  • Laybyes
  • Disbursements – (Complete management of Till Payouts)
  • Quotations
  • Sales Orders
  • Consignment Stock
  • Debtors Payments
  • Debtors Refunds
  • Vouchers (Gift Vouchers , Vouchers issued for goods returned and redeemed on next sale)
  • Coinage vouchers
  • Unlimited Payment Method ( cash, cheque ,credit cards ,etc)
  • Customer Loyalty Module – Customers are rewarded with points for each purchase and these points are redeemable for goods and gifts. The loyalty database can be synchronized with a central head office module for central control.
  • Interface to till slip printers, pole displays, till drawers, barcode scanners etc.

Other features include:

  • Cash-ups: This can be done at each till point where a cashier captures the days cash taking of various denominations, namely cash, cheques etc. Cash-up sheets are printed to highlight any cash ‘shortages’ or ‘overs’. Cashiers can be cashed-up multiple times in one day. The system also allows cashiers to cash-up the next morning still allowing comparison against previous days sales.
  • Banking Recon from branches integrated to Head Office filtering to financials.
  • Unlimited tills
  • Interfaces to till drawers, pole displays, slip printers, barcode scanners and scales.
  • Interface to Credit Card System


Master Data

The Vision Inventory Master Data is comprehensive and versatile. It caters for a variety of item types. It also allows for numerous codes that can be assigned to a single item. These include a Stock Code, a Supplier Product Code, a primary Barcode and unlimited Alternate Barcodes. Comprehensive search facilities exist in all modules to enable a user to select any item using any one of these codes.

Some of the item types that Vision is able to define;

Weighted Items : e.g. Chickens sold by weight as well as case lots.
Scales Items : Price or weight embedded Barcodes for meat , cheese etc
Parent and Child Items: For items with multiple units of measure. (e.g. Cases, Shrink each etc)
Alternate Products : This allows the sales person to recommend alternate products to a customer in the event of out of stocks or if client needs a cheaper product.
Divert Items : If a certain product is out of stock the system will automatically substitute the divert item at time of sale.
Serial Tracking : For products that need tracking of serial number for warranty purposes e.g. Cell phone, Appliances etc.
Batch Tracking : For tracking of batches, could be used to track items with expiry dates etc..
Tile Items : Management of tiles in both square meters as well as boxes at selling, ,buying and stock management.
Size & Colours : clothing ,shoes and any other product that required size and colour management
Kit Items : Used to kit various products together and sell as one product e.g. hampers, bath set etc. These templates can be changed during the sale to cater for the making of kits e.g. paint that has to mixed to get a specific shade.
Butchery Items : The full management of meat items.
Deposit Items : Soft drink crates, bottles etc.
Variant Links : Where a similar products are linked together by their flavours . e.g. Crisps, sources etc , in order to manage selling prices etc.

Category Management (Used in Sales, Purchasing and Inventory)

  • Departments
  • Sub-Departments
  • User defined Category1
  • User defined Category2
  • User defined Category3
  • User defined Category4

Selling Prices

  • Unlimited Selling Prices
  • All Price lists are date driven
  • Discounts allocated on Price list
  • Minimum discounts controlled in security access by user
  • Standard promotions are allowed within a date range and a time range.
  • Contract Pricing – This promotion type is based on volume e.g. by item qty1 to 10 = price 01 ,from 11 > price 02 with many additional methods of discounts. These can be allocated to all customers or selected customers or customer groups.
  • Debtors deals – these deals over-ride all of the above pricing and is date specific and by customer or customer groups.
  • Price list is allocated to a debtors to determine selling prices at sale time however different prices can also be allocated to a debtor according to stock departments.
  • A debtor can also have and option of buying at a automatic cost plus % scenario.

Transactions Types

Goods Receiving
We cater for 3 different stock receipt processes (GRVs)

1. Receiving Sheet Process
On delivery the clerk captures the invoice details as it appears on the suppliers invoice, including quantity and invoice price. The system then prints a ‘receiving sheet’ which is used by the receiving manager to receive the goods .Any discrepancies between the receiving sheet and the actual delivery is marked on the receiving sheet.

The next phase is the capture of the updated receiving sheet. Once captured, the system compares the suppliers invoice to the actual delivery details and to the purchase order. The system then prints a Goods Received Note and also any system generated claims for price differences or short delivered goods. The system will update stock quantity, average and last cost and post document to store back-office .The system will also automatically sync Head-office Vision and Sap Business One.

2. Capture Invoice and receiving details immediately
The stock clerk will capture receiving details and variances on invoice immediately. This process will still do comparison against purchase order, invoice and received details and generate automatic claims, this procedure will make the process shorter than the previous one.

3. Capture actual received details.
This process will allow you to capture details as is with no automatic generation of claims.

Supplier Returns
This process is used when returning stock to suppliers

This option is only used when stock has to be adjusted manually on the system.

Stock Issues
This option is use to write-off damages or issue stock for own use

Warehouse Transfers
This option is used for stock movement within the same branch for goods stored in different locations.

Inter Branch Transfers
This option is used to transfer goods from branch to branch.

Despatching Module

This module caters for the scenario where a customer buys and pays for goods but does not take possession of those goods immediately. These goods may be delivered or collected at a later time. In order to control the movement of these goods, the system allows multiple dispatched against an invoice.

This feature also works well for hardware stores to control multiple deliveries against one invoice.


Purchasing module is comprehensive and controls buying in several different ways depending on the type of business.

Purchase order

  • Capture purchase orders manually
  • Multiple discounts per line
  • Rebate calculations
  • Supplier Deals
  • Option to import all items supplied by supplier or by department and other categories
  • Option to import only items below a minimum or maximum level

Order Sheet (Pre-purchasing plan)

  • This option allows you to extract a full detail list of items purchased from a supplier giving you information that will assist in your buying
  • Depending on your lead time and number of day stock required (input field) the system generated a order sheet which will give you – Item code, Description, Last Cost, Deal Price , Pack Size , $ Weeks Sales Stats , Calculate average Weekly Sales , Stock Turns , Outstanding Purchase Orders , Suggested Order Qty , stock on Hand , Stock Count. The buyer will be allowed to amend the required information and generate a purchase order . This report will assist identifying over and short stock. This option also allows you to extract for one branch or multiple branches as a consolidated buying plan. At processing time if one buyer is responsible for purchasing for a particular supplier for all stores he will also have an option of flagging products to be transferred from one branch to the another At authorize time the system will generate multiple purchase orders for each branch and also generate IBT Request (Inter Branch Stock Transfer Request)..

Order Marker

  • This function is mainly use by customer that import and has long lead times.


A complete management system of rebates, for both debtors and creditors

Type of rebates catered for:

  • Guaranteed rebates
  • Growth Rebated on turnover
  • Fixed Value Rebates
  • System also triggers alerts to warn you to claim rebates or if bases on purchasing targets will inform you as to how far you are from target.
  • Claim Frequency – Monthly, Quarterly, Bi-annually or Annually
  • Sales and purchases has an option to view the Nett stats after rebates.

Global Inventory Maintenance

This module is used to centrally manage the inventory master data for Multiple Stores. These include selling prices, deals, promotions etc. Items can be ranged to selected stores, thus limiting the number of stock items each store saves on its database. The system will automatically send required data to stores and bring back information required at head-office.

Additional Features

Buying Group Account : This option will allow you to receive stock from various suppliers posting financial info to one supplier account for payment..

Shelf replenishment system: You can allocate bin loc numbers to shelf which will store product info such as re-order qty . As the till points sells these items the system will monitor and send a alert to a person responsible for stock replenishment from a bulk location or warehouse , thus ensuring that there is always sufficient stock on shelf.

Competitors Analysis : A comprehensive competitor analysis system which allows buyers to monitors competitor promotions and pricing. At purchase time the system will display the margin we will make if we had to sell at competitors pricing. This will assist in price negotiations with suppliers.

Price Increase System : When selling prices increase the system will send data to stores and automatically print shelf talkers with update price labels.

Out of stock alerts + early warning system for low stock levels, manage stock levels of items on promotion etc.

Comprehensive Purchasing and Sales Stats.

Integration to Sap Business One

Branches will run Vision Retails for Sales and stock . This in turn will sync to Sap Business One at a head office level. All purchasing, debtors, Creditor and financials will run from Sap Business One.

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